A performance appraisal carried out for professional and administrative personnel and a confidential employee performance appraisal contains the names and job titles of employees and the department for which they work. It also states the names of the appraisers and their job titles. Performance appraisal sheets are normally divided into three main topics that are, evaluation or job performance area, ratings, and comments. The evaluation area comprises of various factors. These factors include job knowledge, professional competence, and managerial ability. Apart from these, productivity, quality of work, problem solving ability, communication, and initiative are also areas that need evaluation. Factors such as attitude and cooperation, personal leadership, adaptability, and self-improvement also cannot be ignored while evaluation.
Based on the appraisals, professional and administrative personnel can be rated as outstanding, excellent, acceptable, marginal, or deficient. The comments section contains improvements, suggestions, goals to be achieved, potential of employees, etc. Performance appraisals show the overall effectiveness of employees in their job performance, that is, it is a summary of all comments. Plans for professional growth is a section that supervisors and employees should develop cooperatively. This section includes additional responsibilities, management opportunities, special courses, committee assignments, etc. While evaluation, it is advisable to give examples of strengths and weaknesses of the employees as and when possible.
Confidential employee performance appraisals also contain other job requirements such as focusing on specific needs of business or needs for individual improvement, public contact, ability to stay within cost guidelines, etc. They also give a performance summary, which shows the employee’s outstanding and strongest points, employee’s shortcomings and weaknesses, and specific accomplishments and changes since last performance review. They also help in deciding goals for improvement, that is how the employee can be more effective and what additional training can be helpful.
Performance appraisals also have an employee feedback section. This section contains the employee’s most important accomplishments on the job, weakest job performance areas, areas in need of improvement, and other work concerns they would like to discuss. It also provides the date scheduled for the next review and the areas targeted for improvement.